Sales-focused promo distributors often find themselves overloaded with back-office tasks that inhibit growth, and Office Beacon has the answer for cost-effective solutions.
Offshore staffing provides as much efficiency as any in-house team, all while saving significantly on overhead. More promotional product distributors are now turning to companies such as Office Beacon for virtual staffing and specialized support that keeps costs in check without compromising quality. Here’s what you need to know about this service and how to leverage it to scale.
Manage Order Artwork Requirements with Remote Graphic Talent
Managing artwork is an important and time-sensitive part of the sales and order production cycles. Having a dedicated graphic artist on staff ensures fast and consistent visuals and mock-ups for your sales team, which enhances responsiveness and provides reps with a competitive advantage. Having your own artist can also provide vector art and order art proofs for the production team, which streamlines getting client art approvals and speeds up product delivery to your clients. Office Beacon provides trained and managed graphic artists to distributors that need dedicated and cost-effective artwork solutions.
Virtual Order Management Specialists
Efficiency is the backbone of any promotional product business. Between chasing inventory updates, coordinating shipment details, and generating invoices, there’s certainly little room for error. Virtual Order Management Specialists help streamline these processes by overseeing each step, from order entry to final delivery. Their proficiency in popular e-commerce platforms and inventory systems reduces the chances of slip-ups, like lost shipment data or mismatched SKUs, that could dampen a client’s experience.
High-volume store programs demand excessive administrative support to ensure on-time delivery and client satisfaction. Office Beacon can provide program support staff to help with order entry, inventory management, coordinate returns and credits, send shipping notifications and tracking numbers, etc.
With Office Beacon’s Order Management Specialists, companies gain the reassurance that every detail is in capable hands. Freed from the administrative nature of managing order production, in-house sales teams can concentrate on high-impact activities such as client outreach and sales growth rather than sorting through a backlog of production follow-up tasks.
Remote Sales Assistants for Active Sales Reps
Beyond artwork and order fulfillment, the promotional products sector is also highly relationship-driven, and busy sales reps are often stretched thin. Maintaining an active sales pipeline often determines how well a company can grow with consistency. Remote sales assistants take charge of the behind-the-scenes duties that can otherwise dilute a salesperson’s focus. They understand clients’ project needs, research products, provide creative solutions, prepare proposals and quotes, manage follow-up schedules, and keep CRM systems up-to-date to ensure no project is left unattended.
Data Security and Cost Savings with Virtual Staffing
One of the greatest reservations business leaders have about virtual staffing is data security. However, there are a few companies out there, like Office Beacon, that prioritize robust safeguards. With SSL Secure partnerships and compliance with HIPAA, GDPR, and CCPA, businesses can confidently trust that sensitive information is handled responsibly at every turn.
Then there’s the bottom line: Virtual staffing can lead to immediate savings of up to 40% compared to traditional in-house hires. For promotional product companies operating on tight margins, these savings can be reinvested in sales and marketing campaigns that can further fuel growth.
What could your promotional products business achieve with up to 40% operational savings and more time dedicated purely to growth and client relationships? Stop letting operational hurdles cap your potential; it’s time to leverage smarter solutions built for the demands of the promotional products industry.
Disclaimer: The information provided in this article is for general informational purposes only. Office Beacon’s virtual staffing solutions may vary in effectiveness depending on individual business needs. Results from implementing virtual staffing services, including cost savings and operational efficiency, are not guaranteed and may differ across businesses. Readers are encouraged to conduct thorough research and consult with a professional before making staffing decisions.
Published by Jeremy S.
